NASS EX EXHIBITION AGREEMENT
Rules, Regulations, and Services - Please Read Carefully
1. Agreement
The application, executed by applicant (Exhibitor) shall constitute a valid and binding agreement between NASS EX Management (CSAA) and Exhibitor.
2. Purpose
To disseminate knowledge and promote the development and application of central station/call center monitoring and alarm installing services. The NASS EX comprehensive technical exhibition will serve to introduce new products and services to the market and to educate individuals in these areas with regard to these technologies. Only exhibitors whose materials are related to those purposes will be allowed to maintain displays.
Exhibit Management reserves the right to determine, in its sole discretion, whether Exhibitor’s materials relate to the purpose of the exhibition.
3. Assignment Of Space
Exhibit Management will maintain an Assignment Order Number (AON) based on the 2001 original ranking plus points earned for the following:
- Being a NASS EX exhibitor - 10 points
- Being a consecutive exhibitor - 5 bonus points per consecutive year
- Meeting sponsorship - 5 points per sponsorship per NASS EX year
- CSAA Advertiser (Web, Dispatch, Directory) - 1 point per publication (a total of 3 maximum per year)
Initial assignment of space will begin on November 15, 2005 and will be based on the Assignment Order Number (AON), as well as size, utility requirements, and location of space requested. Where two or more exhibitors have the same AON, assignment will be based on the date the paid contract was received.
Assignment of space to new exhibitors and those making applications after November 15, 2005 will be made in the order of date of receipt of the paid application. Assignment of space is final and shall constitute an acceptance of the exhibitors offer to occupy space. Space assignments may be revoked or changed by Exhibit Management any time that the minimum payment schedule is not met.
4. Subletting Of Space
Exhibitor agrees not to assign, sublet, or apportion the whole or any part of the space allowed without the knowledge of and written consent of Exhibit Management. Only one company may occupy space.
5. Space Rental Fees
Standard booths include back and side drapery, draped 6’ table, two chairs, waste basket, carpeting and standard electrical hook-up. Double booths include back and side drapery, two draped 6’ tables, four chairs, two waste baskets, carpeting and standard electrical hook-up. All booths include a standard booth header sign showing Exhibitor’s name and one editorial listing in the exhibit guide.
Standard booths:
- CSAA Member: $1,750
- Non-CSAA Member: $2,100
Double booths:
- CSAA Member: $3,400
- Non-CSAA Member: $4,000
Payment includes one (1) full registration for the standard booths and two (2) full registrations for double booths to the NASS EX Meeting. Additional Exhibitors in the booth must pay the applicable registration fees: Full Meeting ($675); and Spouse/Personal Guest ($245).
6. Arrangement Of Exhibits
Exhibitor agrees to arrange exhibits so as not to obstruct the general view nor to hide other exhibits. No partitions other than the side rails provided by Exhibit Management will be allowed unless specifically approved. Side dividers at the 6' heights may be extended no more than 3' from the back line of the booth. In-line booths have a height restriction of 8 feet. No display material exposing an unfinished surface to neighboring exhibits or aisles will be permitted.
7. Advertising Matter
Exhibit Management reserves the right to refuse to permit distribution of souvenirs, advertising matter, or anything else, which it may consider objectionable. Distribution elsewhere than from within an exhibitor’s booth is forbidden.
8. Safety Precautions
Exhibitor agrees to take the necessary measures to safeguard visitors in the exhibit area from any hazards associated with exhibit equipment and to comply with any local state or national safety requirements.
9. Payment & Cancellation
Payment in full for the space rental fee is due with contract and is non-refundable after April 15, 2005. All cancellations prior to April 15, 2005 are subject to a $45 processing fee. Exhibitors will not be allowed to set up unless the booth fee has been paid. The space contract agreement may be cancelled by Exhibitor with a written notice to the address set forth in this contract (fax is acceptable for this purpose).
10. Occupancy Of Exhibit Hall
Exhibit Management may terminate this contract in the event the Exhibit Hall is destroyed or damaged, or if the exhibit fails to take place as scheduled, is interrupted, discontinued, or access is prevented due to any of the following causes: strike, lockout, injunction, emergency, act of God, act of war, or any other cause beyond control of the Exhibit Management.
In such event, Exhibitor agrees to waive any and all damages and claims for damages and agrees that the sole liability of Exhibit Management shall be to refund to Exhibitor all payments made for exhibit space, less a proportionate share of all expenses incurred and committed by Exhibit Management.
11. Installation And Dismantling
Exhibitor agrees to install all exhibits by the opening hour of the exhibition. Exhibitor agrees not to dismantle any exhibit or exhibit booth nor to do any packing before the final closing hour of the exhibition. Under no circumstances will the delivery or removal of any portion of an exhibit be permitted during the exhibition without permission from Exhibit Management.
12. Rejections And Penalties
Management reserves the right to restrict, reject, prohibit, or eject any exhibit, in whole or in part, which because of noise, safety hazards, or for other prudent reasons becomes objectionable. If an exhibit or exhibitor is ejected for violation of these rules and regulations, no return of rental fee shall be made.
13. Insurance And Liability
Exhibit Management and Exhibit Hall will use reasonable care to protect Exhibitor against loss. However, they will not be liable for damage or loss to property of or injury to Exhibitor, his agents, or employees, through theft, damage by fire, accident, or other causes. Exhibitor should insure his/her property against such loss. Exhibitor agrees to make no claim against and to protect, indemnify, and hold harmless Exhibit Management, Sponsoring Association, and Exhibit Hall against loss, theft, or damage to Exhibitor’s property or for any injury to persons in Exhibitor’s area.
In the event that Exhibit Management or Sponsoring Association shall be held liable resulting from Exhibitor’s act or failure to act, Exhibitor agrees to indemnify them and hold them harmless.
14. Labor Requirements
In order to conform to possible union contract rules and regulations, it will be necessary that all Exhibitors use qualified union personnel if required for the various services required for installing and dismantling exhibits, and for material handling within the show. The handling, placing, or setting out of merchandise that is to be displayed does not require union labor and may be done by Exhibitor. Union regulations will be provided if necessary.
15. Exhibit Management
The words “Exhibit Management” and “Sponsoring Association” as used herein refer to the Central Station Alarm Association.
Exhibitor further agrees that the conditions, rules, and regulations of Exhibit Management are made a part of this contract and that said exhibitor agrees to be bound by each and all of these rules and regulations, and agrees that Exhibit Management shall have full power to interpret, amend, and enforce all rules and regulations in the best interest of the show.
16. Music
Due to licensing restrictions, the use of music in presentations, including video presentations, is prohibited unless the exhibiting company can provide show management with proof of Broadcast Music Industry (BMI) and American Society of Composers & Performers (ASCAP) certification and licensing. |
